View Full Version : Footnotes in InDesign CS3

08-06-2009, 10:44 AM
Hi, I'm running into a problem that I'm not sure how to fix. Maybe someone has an answer for me.

I'm working on a journal and most of the footnotes work just fine, but when I get to a table that was imported (from Word) and it has a footnote, the following happens..

1. the footnote is renumbered. In Word, it is footnote 50, but when imported, it becomes 1.

2. the corresponding footnote is found at the END of the document.

3. when I go back to regular text after all the tables, the normal footnotes are in the right place and the correct footnotes are linked, but they are renumbered, as if the table footnotes were completely skipped over. Like footnote 58 is now 50.

Does anyone know why that would be happening and how I can fix it? Do I need to manually recreate the footnotes to go where they need to go?

Michael Rowley
08-06-2009, 12:38 PM
I'm working on a journal and most of the footnotes work just fine, but when I get to a table that was imported (from Word) and it has a footnoteFirst, see if you can find the article in InDesign Help that says what can and what cannot be taken over from Word. Second, it is good practice to put the table footnotes immediately after the table and to label them a, b, c, etc. rather than 1, 2, 3 (or use *, †, ‡); in this way there's no danger of the footnote marks getting mixed up with numerals in a table.

Howard Allen
08-06-2009, 02:54 PM

Welcome to the forum!

According to the ID CS3 help file (in the "Create footnotes" section),
"You cannot add footnotes to tables or to footnote text." In other words, you're trying to do something that isn't supported under ID CS3. Presumably the Word file carries the footnote text along with the story text when you place it, but ID just dumps it at the end of the document, not knowing what else to do with it. That explains why ID seems to be ignoring your imported table footnotes when it numbers the text footnotes.

I guess you'll have to do manual footnotes on your table pages. The Help document says that footnote renumbering restarts in each story, so you might be able to use that to your advantage (start a new story after each table and restart the footnote numbering where the table left off--though of course, that would screw up your threading, which could be an issue if you need to reflow the text--seems like a PITA).

Good luck!

08-07-2009, 12:54 AM
Subject to design issues, you could use manual footnotes for tables and incorporate them into the table itself (as a bottom row, for example). Table footnotes could each be numbered from 1 for each table or use * and †, etc.

That way the table footnotes wouldn't interfere with the text footnote numbering and would always stay with the table if it were moved.